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Tables, error recovery, and printing

Archived instructions

These instructions are kept for reference for documents created with older versions of Word. Current High Tech Forms templates no longer work with very old versions of Word. Contact High Tech Forms Support if you are unsure whether they apply to you.

Working with tables

Take care when moving and manipulating text within a table. Updated forms now have Tab and Shift+Tab navigation between fillable fields; the steps below apply to older documents and forms.

  1. Use the arrow keys, Tab, or Shift+Tab to move from cell to cell. Use Enter only when entering several lines of data in a cell designed to accept them, such as an address cell.
  2. Avoid pressing Tab in the last cell of a table. It adds a new row unless the form is protected for form fields. If you accidentally add a row, select Undo from the Edit menu.

Follow the instructions for your particular form when adding rows. See the RRC of Texas form instructions.

Correcting major errors

Save your current file often, especially after comprehensive changes.

Major errors include deleting formulas, removing rows or columns from tables, deleting special codes, adjusting margins or tabs, and accidental font adjustments. Incorrect information and typos are ordinary data-entry errors.

If a major error occurs, select Undo from the Edit menu. If this does not work, close the document without saving and reopen the file to return to the last saved version. Closing without saving discards all unsaved changes, not just the error.

Printing your forms

If a page spills onto the next page, your printer driver may be causing Word to adjust the form's spacing. Try the following adjustments to bring the form back to its proper dimensions. Follow your form's specific requirements before changing its layout.

  1. Check for lines of text that spill over or wrap to the next line. Modify the entry to bring the wrapped text back to the proper line. Where appropriate, adjust font spacing or resize table columns.
  2. Reduce line spacing in all or part of the form. Changing line spacing from 1.0 to 0.9 may fix the problem.
  3. Reduce the font size of form text by half a point or one point. Do not change your answer fonts, as these are usually standard sizes required by the receiving agency.
  4. Try adjusting the margins. Start with small adjustments of tenths of an inch.

If you cannot correct printer, font, or spacing problems, contact High Tech Forms Support.